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Is your organization participating in - or hosting - an event in the U.S.? If you are inviting any foreign (non-U.S. citizens) attendees, those people will have to obtain a business visitor visa before traveling to the U.S.

Depending on the countries your attendees might be applying from, the application process for a U.S. business visa can take anywhere from a few weeks to many months. For some of your attendees, this factor might be a significant barrier to their participation, and the event's success may be at stake. That's why it is essential to get in front of any possible delays and provide your guests with the help they need, as group visa applications consume a lot of time and resources.

GovAssist empowers you to offer your foreign employees or attendees the highest level of personalized, fully online visa consultancy, no matter which time zone they call home. Our team integrates seamlessly with your organization's procedures. It will allow you to demonstrate professionalism and care that will give your guests a solid first impression before they even board their plane. 

Help your invitees plan their trip confidently and save them the stress of dealing with U.S. immigration bureaucracy.

With GovAssist, your attendees and employees must submit their information only once, and our team takes care of the rest. Attendees' data is thoroughly reviewed before submission, and any clarifications are handled directly by the group's dedicated visa consultant, who will answer any questions. This also includes coaching, preparing for, and scheduling the mandatory consular interview for each individual in their respective country of residence.

We keep your guests informed at every step to ensure that their experience is as smooth and straightforward as possible; we also have live agents available 24/7 to handle updates and questions. We prioritize real human chat support agents, and we do not use chatbots for communicating with your travelers.

Now, Let's Talk Some More About B-1 Visas.

B-type visas are also referred to as visitor visas and are designed for travelers who plan on staying in the U.S. for a short trip. Participants in corporate events are usually granted a B-1 Business Visitor visa or a combined purpose B-1/B-2 visa. The B-1 visa is a nonimmigrant-type U.S. visa intended for foreign travelers who plan to visit the United States for business purposes. Business implies participation in a meeting, conference, signing of a contract, managing estates, etc. - but it does not include seeking employment in the United States.

To be eligible for a B-1 visa, as with any other visitor visa, you will need to provide evidence of the following:

The type of evidence that needs to be produced is highly case-dependent. Depending on the arrangement and relationship between your organization and your attendees, the evidence that needs to be gathered may vary significantly. Fortunately, with a personal visa advisor by their side, none of this needs to be a source of confusion or stress for your guests. 

One aspect that will be considered on an individual basis is the background check; any criminal record may significantly affect a person's chances of success or, at the very least, may imply the need for additional documents or guarantees.

Using a B-1 Visa, travelers are allowed to conduct any business transactions or activities that do not involve remuneration in the United States: they can negotiate contracts, meet with associates, conduct independent research, manage an estate, participate in events, etc. Their activities should not involve actively selling a product or service; however, accepting donations or receiving payment from a U.S. registered business is typically permitted under the conditions of the B-1 visa.

A B-1 visa can allow a maximum consecutive stay in the U.S. of up to 6 months. Suppose your organization plans to send or invite foreign travelers more often than that. In that case, we recommend you speak with one of our in-house licensed immigration attorneys for a strategic review before finalizing your travel plans. It is also possible to extend one's stay after arrival for specific justifiable reasons as long as the visa validity and maximum stay have not been exceeded.

The validity period granted may vary based on your situation. Still, typically B-1 visas have a validity period of up to 10 years, with multiple entries permitted, for stays of no more than 180 days at a time.

There are certain important restrictions to keep in mind concerning B-1 visas, such as:

Each applicant must fulfill the eligibility criteria to receive their B-2 visas.

There is no annual cap on the amount of B-1 visas granted. Anyone who meets the criteria can apply for and receive a B-1/B-2 visa if they pass the consular process.

The Dreaded Consular Interview

The consular interview is one of the most important and often stressful parts of the U.S. visa application process. Most travelers need to attend one, ensuring they have all their documentation in order beforehand, ready to confidently present their case. 

The embassy appointment doesn't have to be an intimidating experience at all.

Good preparation and understanding of what is expected go a long way and take off the pressure on the day of the interview. We offer an extensive interview guide in 3 languages (English, Spanish and French) which summarizes the most important points to keep in mind and offers valuable tips to improve your chances of success. And for those who prefer a live approach, our dedicated visa consultants offer full coaching and unlimited Q&A to fill in all the gaps.

What About All the Administrative Work?

Organizing an event or a business trip generates enough workload, which applies to both the host and the travelers themselves! Also, managing and tracking visa applications on a tight schedule, collecting documents, filling forms, and keeping people informed could easily become overwhelming for your team.

At GovAssist, our approach implies that we communicate extensively with all the relevant stakeholders throughout the entire process, from the DS-160 to the delivery of the passports back to the applicants after the consular appointment. This includes reminders for key dates, notifications in case of delays, and tracking for all mailed documents.

For your organization, this means retaining complete control and insight into the progress of all applicants, a seamless integration of U.S. visa facilitation into your travel processes, and a great value proposition to your internal clients and guests - without any additional workload.

For your travelers, this means reducing the paperwork to one simple online tool through which to provide their data securely and only once, benefiting from a single personal point of contact for their questions, who handles their application from A to Z.

Too Long, Didn't Read?

In short, GovAssist offers the coordinated and comprehensive U.S. visa facilitation solution that your international event or business travel process needs. Navigate the red tape of U.S. customs & immigration without putting additional strains on your team, so they can concentrate on their core mission and make your venture a success.

Our corporate solutions are the perfect answer to the U.S. travel barriers your organization might encounter, whether you are:

Don't let lengthy procedures get in the way of your organization's goals; with GovAssist, our team focuses on what they do best, so yours can do that too.